Once you hire your first employee, an out-of-date handbook is a liability. Lawma drafts a complete, state-aware handbook in days, with a licensed employment attorney signing off on every section. Lawma’s guided intake is free; the licensed attorney you choose quotes a flat fee before any work starts.
Why a handbook matters
A solid handbook is the single most cost-effective document a small employer can have. It sets expectations, documents at-will status, communicates anti-harassment and complaint procedures, and — when the inevitable dispute, claim, or EEOC charge arrives — it's the contemporaneous evidence that you had reasonable policies in place and applied them consistently.
Without one, every workplace question becomes a one-off judgment call you have to defend later. With one, your managers have a script and your employees have a clear reference. Same answer every time.
Who needs a handbook
There's no federal law requiring a written handbook for most small businesses — but several federal policies (anti-harassment, FMLA where applicable, EEO) are functionally required to be in writing, and many states require specific written notices once you hire your first employee. In practice, the answer to “do I need one?” is yes as soon as you process a first W-2.
1–10 employees
You need at-will language, anti-harassment and complaint procedures, paid-sick-leave rules where required, and a basic code of conduct. A short handbook done well beats a 60-page template you copy-pasted.
11–49 employees
State-mandated leave laws (CFRA, NYPFL, etc.) start kicking in, pay-transparency rules apply in several states, and you need clear classification policies. The handbook becomes a real operating document.
50+ employees
FMLA, EEO-1 reporting, ACA mandates, and a stack of federal obligations apply. Your handbook must say so — explicitly — and your managers must be trained to follow it.
How a Lawma handbook gets built
Core sections
Employment basics
Anti-harassment & complaints
Leave, PTO & benefits
Remote work & expenses
Conduct & safety
IP & data
State-specific add-ons
A handbook that's technically fine under federal law can still be a problem at the state level. We tailor for every state you employ in — not just the one your headquarters is in.
California
Meal and rest break premiums, CA pay-stub requirements, CFRA, Healthy Workplaces / Healthy Families Act paid sick leave, reproductive-loss leave, lactation accommodation, expense reimbursement under §2802, and the §2870 IP carve-out.
New York
NY Paid Family Leave, NY Paid Sick Leave (state and NYC), Worker Adjustment and Retraining (state WARN), pay-transparency postings, mandatory annual anti-harassment training, and lactation-room requirements.
Texas & Florida
Generally lighter state overlays, but specific concealed-carry language, jury-duty rules, and required workers'-comp notices. Easier to draft, easier to get wrong by assuming “federal is enough.”
Multi-state employers
The right structure is a core handbook with state addenda — so an employee in Oregon sees Oregon's sick-leave rules and an employee in Texas sees the Texas page. We build that structure by default.
How pricing works
Your lawyer charges one pre-negotiated flat fee for the whole matter, agreed before any work begins. No meter running, no invoice you did not expect. That single fee covers your attorney's work and everything Lawma does: the guided interview, the drafting, your case management, and the community. You never write Lawma a check.
You will see the exact fee for your matter, from the lawyer who would do the work, before you decide anything.
If you qualify for legal aid, your fee is waived. Permanently. That's a Lawma commitment.
Payroll, benefits, and document workflow that integrate cleanly with the policies your handbook will set. Lawma earns a small fee when you use one.
Business insurance
Northstar Insure
Professional-liability and general-liability coverage for artists, designers, photographers, and small studios. Quotes in minutes.
Accounting
Fieldnotes CPA
Affordable bookkeeping, sales-tax registration, and 1099 filings for freelancers and small businesses. Flat monthly pricing.
Payroll & HR
Paycrest
Full-service payroll, time tracking, benefits, and onboarding for businesses with one to a few hundred employees. Integrates with the policies in your handbook.
Intake happens on Lawma — you never hand your details to a third-party form. Lawma earns a small referral fee when you connect with a partner; we only list services that meet our review bar, and we never run ads on your case file.
Guided intake is free. State-aware. Reviewed by a licensed employment attorney who quotes a flat fee before drafting.
Sources: U.S. Small Business Administration Office of Advocacy, 2025 Small Business Profile (~36.2M U.S. small businesses; ~6.3M employer firms; ~46% of private-sector employment).
